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Information Management has many similarities to Electronic Publishing and shares most of the same technology including Document Management – it is in its ‘context’ and ‘objectives’ that the differences lie.
The management of information is a well-recognised necessity and increasingly onerous task, particularly for today’s smaller private and public sector organisations. Filing, security, access, retrieval, updating and disposal of information must be managed alongside all the other pressing demands on the organisation.
The sheer volume of material which is generated in response to policy development, implementation and promulgation is staggering. Then there is the accompanying advice and guidance, monitoring, reporting and management information. There is also the responsibility for well-run management information that the Freedom of Information Act has placed upon government bodies of all sizes.
The demands upon traditional filing systems do not end there. Today all organisations are being encouraged to share information intra- and inter-departmentally to ensure that knowledge of best practice is embedded, then spread, throughout the organisation. Another powerful influence is the modern trend toward shared services and collaboration. In the drive to maximise efficiency and savings, increasing numbers of organisations have collaborative arrangements and are now benchmarked against each other and against comparable organisations in both the private and public sectors. Efficiency imperatives have also led to sharing services where, for example, the back-office functions of two or more organisations are merged.
Catalysts helps organisations to create information management systems that can meet these onerous requirements cost-effectively.
The project might be a corporate or public sector portal charged with providing both internal and/or external information to its staff or to the general public – similar to commercial publishing but without the need for subscription management or payment (most of the time). Equally it might be a professional firm tasked with holding huge numbers of legal documents of its own and belonging to its clients - with strict regulatory controls and demanding compliance requirements.
Catalysts might recommend an enterprise search solution from one of the major vendors or they might offer their own AIM solution - a much lower cost solution using the KnowledgeTree document management application, document capture by Capsys and federated search by Solcara – to enable a one search capability obtaining coordinated results from other indexed applications and indexed external content sources.
Take a look at our AIM whitepaper which outlines this Catalysts solution.
Catalysts work with clients to establish the budget, the design and requisite features and functionality and then implement the solution or train the client’s staff to do it themselves.
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