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Document Capture
vFiler™ begins to work AFTER an image has been created from a scanner, email or document saved to a folder. This process is called Capture from Folder. This process monitors a user-defined folder (hot folder) and sub folders to capture a variety of image types.
Document Indexing
The main function of vFiler™ is indexing or filing. After documents are captured, text can be read from the paper (OCR) and validated against a businesses accounting database for accuracy. This connection made to the database is through ODBC (Open Database Connectivity) and is powerful because it creates automated scanning workflows with 100% reliability.
Forms Recognition
The ability to recognize different document types is the vFiler™ flagship feature. This feature is used in many applications, primarily though, in Accounts Payable (AP) departments. AP personnel can now scan hundreds of vendors invoices at once and reliably know they will all accurately arrive in 100% accurate.
Publish to Folder
vFiler™ gives the workflow designer the ability to publish documents in user-definable Windows folders for two reasons.
- Redundancy - Backup - Piece of Mind
- Future document migration using folder names and file names as index variables.
- Create Custom Windows Folders for redundant document publishing / backups
- Create Windows Folders from Index Variables
- Create Filenames from Index Variables
- Create files in sequence
- Overwrite existing files (optional)
- Append documents at the beginning or end
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